Student, Faculty & Institutional lifecycles

Administration Automation

Why automate the Administration process?

A good administration automation system plays a vital role in ensuring compliance with regulatory requirements and ethical standards, that’ll in turn promote institutional integrity and safeguards the institute’s reputation.

Optimized

Institutes can benefit from streamlined and efficient processes. Automating repeated activities, reducing manual effort and saving time allows administrators to focus on higher-value activities.

Centralised

A digital repository of employee and student records i.e. a comprehensive data management ensures that all relevant information is stored securely and can be easily accessed in real-time.

Transparent

Enable open communication between students, parents, faculty, and administrative staff. Real-time reports and dashboards provide stakeholders with visibility into various processes, promoting transparency.

Administration Challenges.

The tasks at hand are demanding and complex, marked by constantly shifting requirements that pose challenges in terms of type of operation, data accuracy and accessibility, effective communication and transparency, compliance, and efficient resource allocation.

Manual Data Handling and Errors

Manual handling of student and employee records, admissions, fee collection, and other administrative tasks can lead to inaccuracies, delays, increases the likelihood of errors, inconsistencies, data loss, frustration among stakeholders.

Inefficient Resource Utilisation

Manual administration requires a considerable amount of time and effort from the administrative staff, leading to inefficient resource utilisation for more strategic initiatives, hindering the institute’s overall productivity and growth.

Communication and Accessibility

Manual processes can result in communication gaps and difficulties in accessing relevant information. Paperwork, makes it harder to track, respond-to and resolve issues promptly which can lead to miscommunication, delays, and reduced stakeholder satisfaction.

Compliance Risks

Manual administration processes may pose compliance risks due to human errors, inconsistent procedures, and difficulty in tracking and ensuring adherence to regulatory requirements and can result in financial penalties, reputation damage, and legal complications for the institute.

Inadequate Transparency and Accountability

Manual processes lack transparency and make it challenging to track and monitor activities effectively. This can result in lack of accountability among staff and stakeholders, potentially leading to inconsistencies and unresolved issues within the institute.

Inefficiency in Financial Management

Manual financial management processes, such as fee collection and tracking, are prone to errors, delays, and difficulties in reconciliation. This can impact cash flow, create discrepancies in financial records, and hinder effective budget planning and control.

Efficiently Managing Institutions with Automated Administration

Bringing our solution to your workspace

DHI is an advanced digital solution crafted to effortlessly merge and optimize multiple facets of operations within educational institutions.

With its integrated functionalities and extensive capabilities, DHI effectively oversees institutional operations through its automated administration system. By harnessing state-of-the-art technologies, DHI empowers institutions to optimize their efficiency, effectiveness, and operational velocity.

From streamlined automated processes to dynamic real-time data analysis and reporting, DHI equips educational institutions with the tools to remain at the forefront of the ever-changing education landscape.

features

Administration Automation

  • Profile Management (with digital repository of employee/student records incl. IDs)

  • Admission

  • Financial Management

  • HR Management

  • Hostel Management

  • Library Management

  • Open Notice Board

  • Grievance Management

  • Canteen Management

  • Transportation Management

  • Alumni Portal

Covers all administrative functions with multiple integrations

Encompassing a comprehensive range of administrative functions, the system effectively addresses various aspects of institutional management through seamless integration with multiple systems and processes. It provides a centralised platform that consolidates and streamlines diverse administrative tasks, including but not limited to financial management, student admissions, fee collection and tracking, human resource management, faculty information system, leave management, hostel management, and library management. By integrating with various internal and external systems, the solution ensures smooth coordination and information flow across different departments and stakeholders, enhancing operational efficiency and promoting synergy among various administrative processes.

All aspects of student, faculty and institutional maturity lifecycles

The solution is designed to address all aspects of the student, faculty, and institutional maturity lifecycles. It encompasses various stages and processes involved in the growth and development of students, faculty members, and the institution as a whole. From student admissions and registration to academic progress tracking, from faculty recruitment and appraisal to professional development, and from institutional planning and governance to performance evaluation, the system covers every critical phase of these lifecycles. By providing tools and functionalities tailored to each stage, it ensures holistic management and continuous improvement across all areas of administration.

Third-party Integrations

The integration of the Administration Automation Product with third-party platforms that facilitates seamless data exchange and enhances overall functionality.

TheAdministration Automation Product is designed to seamlessly integrate with various third-party platforms, enhancing its functionality and enabling efficient data exchange for educational institutions. These integrations play a crucial role in aligning administrative processes and improving overall operational efficiency.

With integration capabilities, the product can connect with popular accounting software and diverse payment gateways ensuring secure and convenient fee collection. These integrations streamline payment processing and generate comprehensive reports, promoting transparency in financial transactions.

The integrations with biometric devices for automated attendance management, lead generation and admission customer relationship management (CRM) platforms to efficiently manage prospective student leads and track their admission progress are a few examples.

Accounting Software

Tally

Payment Gateway

(Stripe, PayPal, RazorPay, PayU, PayTM, Bank PGs)

Biometric Devices

Lead Generation & Admission CRMs

(NPF, ExtraaEdge)

Notification Systems

(SMS, Push, Email)

Video Conferencing Solution

(Zoom, MS Teams, Big Blue Button)

Stories of Trust

Heraizen helps us to work online and offline to admit students which eases the manual effort in conducting admissions. Complex fees structures are managed easily based on courses. Heraizen provided separate categories for fee payment. There are also options for payments in monthly or yearly or as instalments. We needed some way to visualize the fee data, and Heraizen has charting and graphing.

– Admin Executive, Engineering Institute

A Tale of a successful Fee Management Story

From Manual to Automated: How a Fee Collection task was Streamlined!

Fee handling was the foremost process to be automated using DHI. After a month’s operation with DHI, the management was increasingly hearing narratives about their accounts team’s contentment with the new system after easier-than-expected fee collection processes. The faculty concurred with this viewpoint and voiced their contentment with the new approach to fostering homogeneity in fee payment systems. DHI had already met the initial expectations!
 
 
 

Take the first step towards DHI.

Reach out to us.